Lets Build a Better Business Together! Originally from Surrey, UK, Sarah has worked remotely in various online fields for the last 8 years. Setting up the Event5. Home/Winspire News/3 Tips for Attractive, Functional Silent Auction Tables, "You never get a second chance to make a first impression." #1. Have someone walk around with a cordless microphone who can highlight some of the very special items available. Clearly and accurately describe each item with a well-written description, measurements, conditions, and relevant details to help bidders make informed decisions. This helps highlight silent auction packages attractively and effectively, thereby increasing their sale prices. Were talking lighting, spacing, color, language, even bid sheets especially bid sheets youll want to take all of this into account in order to make the most money you possibly can. Providing a high-resolution photo of the item is also helpful. For example, you may require bids to grow by $10 for things under $200 and by $20 or $25 for higher-priced items. Adding Your Items. A silent auction is typically held as part of a larger fundraising event. Will Registering Online Create Duplicates? Nobody gets a deal at your auction. How about a photo of a luxurious spa or nice nails? Your organization will set up a silent auction page and list the items on offer; A starting bid, and bid increments are set per item, along with an auction closing date; You will promote and share your page everywhere to encourage participants to bid psychology involved in silent auction bid sheets?! One of the key factors in the success of a silent auction is the auction table. Offer items that cant be found elsewhere, such as backstage passes, in-demand tickets to sports games, or private tours of exclusive locations. The following User Guide sections and pages about Silent Item Auctions may also be of assistance. Fortunately, creating greatsilent auction displays is easier than you might think. Include both the FMV and starting bid in your silent auction item descriptions. Were talking lighting, spacing, color, language, even bid sheets . Grab a picture of people dining. Imagine your silent auction as a pop-up store: a "one night only" storefront where everything must go. After logging in you can close it and return to this page. Not sure what these are? Silent auctions are popular for a variety of reasons. Below, youll find some useful information about how they work and why they work. Give them a great experience at your event and youll be on your way to finding a brand new pool of supporters. You want to use the same colors, graphics and fonts throughout the event process. $500 [starting bid] + $650 [bid revenue] = $1,150. Suppose you want to get approximately 13 bids for an item that has a starting bid of $400 and an "accurate" fair-market value of $1,000. Keep descriptions simple, accurate yet exciting. Just put the item name on a sheet of paper and throw a few rows under it? There are many best practices and statistics we share with our partners. The main components: "Confused bidders don't bid!" Not sure how to price silent auction items? Keep the description short and sweet, and avoid long, flowery descriptions. So, if youre ready to take your nonprofit silent auction to the next level, here are some tips to maximize your fundraising potential. Silent auction software can help you facilitate your silent auction, collect bids for auction items, and process payments once the event is closed. 2. 1/3 of your space for imagery and 2/3 for the rest of the description, Silent Auction Item Display Templates bundle, Design Your Own Charity Auction Catalog [+ Template], 30+ Best Live Auction Items for Nonprofit Fundraisers, 30+ Silent Auction Basket Ideas for Nonprofit Events. Print tracking sheets for live auction or raffle ticket sales. Just as mall shoppers react positively to a whimsical window display, the appearance and packaging of an item affects how likely the item is to sell, and for what portion of its retail value. If it looks cluttered when you are doing preliminary set up, imagine how difficult and confusing it will be for your guests with 300 people in the room. See Online Bidding Times for more details. more eye-catching and appealing than black and white! Consider incentivizing your sale with Buy it Now lines or a Green Line or similar raffle to stimulate bidding. Absolutely huge, in so many ways! First, you'll want to add your auction items to the auction you've built on your silent auction platform (you can learn more about digital auctions here). You've worked hard procuring "wow"-worthy auction items you know your bidders will love. Consider these factors: Starting bids can make or break an auction. Online silent auctions vary, depending on the platform you use. Physical Layout Where you station the sale will directly determine how well the silent auction does. Need some Free Charity Auction Advice? Now lets take a closer look! Seriously. And successful events are all about using your time wisely. How to Run a Silent Auction Bidders will be able to register and bid within the bidding period. 2. Strategically place sales opportunities on the way to highly-trafficked areas, like the bar. Lighting positively influences sale prices so always use it to your advantage. When she is not spending her days researching and writing, you can find her running around after her two highly active young sons which constitutes a serious workout program! They can even be listed as a sponsor to help them gain some publicity. Do your silent auction item displays encourage people to stop, look and buy? Putting on a good auction requires having the right items. How Many Items Are Suitable for a Silent Auction? First, sweat package titles. Reach out! A picture says a thousand words. And by display, we dont just mean how you set up tables. In a silent auction, items are displayed to the attendees and each item has a bid sheet. While they may seem simple, planning a successful and lucrative silent auction requires careful consideration and strategy. A silent auction is a fundraising event that allows donors to "silently" bid on items you've procured for a set amount of time without paddle-raising or a fast-talking auctioneer at the helm. How do I customize bid sheets with logos, other graphics or text? Were a passionate team of tech creators, customer enthusiasts, marketers, designers, and data fanatics. Have a plan in place for checking your guests in and out. The top types of silent auction rules you should include are: Bidder Registration Rules Use registration as a way to introduce your silent auction rules before your guests start bidding. Use the navigation below to jump to the sections most relevant to you, or start with us from the top! Notice how this event used the same event logo, fonts and other cues (like a big black box with the item name in white text) to connect the displays with the bid sheets. These will be used as the default start and end times for "online" items. Pricing your silent auction items correctly will maximize profits. Photosof people enjoying experiences and itemscan help paint a picture for guests, creating a mental connection that encourages bidding. Step 1: Set guidelines and goals for your silent auction. Use this formula as a reference: For nonprofit events that attract individuals (e.g., Sports tournament auctions (golf, tennis), fun runs, a bachelor/bachelorette auction): For 50 guests, look at about 20-25 items to auction. But how does a silent auction work? Offer food and drinks to keep people socializing and bidding. Planning add-ons. Divide the number of guests by 2 to determine the number of bidding units (donors). The latest news, updates, and awardshot off the press. Everything here is based on over 30 years experience in providing expert benefit auction advice to hundreds of clients over the years. How much will it cost, and where do you get the items to auction? How do I change the video in a side-by-side video element? You can customize fonts and graphics as you wish, but the basic skeleton of both of these resources reflects one another's design. Here is the math for that: $40 x 13 = $520. Just put the item name on a sheet of paper and throw a few rows under it? 5. Adding Your Items You can add items from the main Auction Dashboard under Items -> Add New Item. Participants have the opportunity to meet other passionate supporters and get caught up in a fun, competitive atmosphere as bidding wars ensue. Allow for at least two feet of space between items on tables. :) In the video I cover:1. I hope you find it he. Well, there is. It decreases sale prices. Donors initiate a gift via text before visiting a mobile form to complete theirdonation. Be careful not to overwhelm your donors with too many items, which may result in lower bids on some items. Customer success gives us the warm fuzzies. During this process, businesses will become more familiar with your organization and help support your cause. For nonprofit events that attract mainly couples (e.g., fundraising galas, charity dinner events, school auctions): For 100 guests, select about 25-30 items to auction. Here are the 9 steps to run your silent auction without a hitch: How to Prepare for a Silent Auction Form Planning Committee Create Procurement Strategy Market Your Auction How to Run Your Silent Auction Event Organize Your Auction Conduct Registration Make Bidding Fun! A good rule of thumb is to allow for 1/3 of your space for imagery and 2/3 for the rest of the description. Americans require much more physical space when browsing and buying than you might imagine. The tricky part: making sure the silent auction is aluxury shopping experience, not a bargain-hunting 'yard sale'. Choose items that will appeal to your audience. Depending on your location, see if any local sports teams are willing to donate something meaningful. Crowding! Oh, stop. 16 Best Fundraising Platforms for Nonprofits [2023], How do you select the best fundraising platform for your. Here are a few of our tried- and-true best practices for fantastic silent auction displays. After a silent auction section closes, move those items to a secure area to be picked up after attendees have paid for their items. Tips for Evaluating and Improving Future Silent Auctions, Last Thoughts on Making Your Silent Auction Successful, Start by dividing the number of guests by 2. In order to place a bid, participants must handwrite their bidder number and bid amount in the first empty row. We'll help you the wholeway. Gift baskets are a staple of silent auctions. By following these tips, you can help ensure that your silent auction succeeds and raises the most money possible for your cause. After all, if people arent aware of the great items you procured, they wont know to come and bid on them! Bid Sheets. 1. There are so many moving pieces! Don't let any of them get lost in the shuffle! Clearly mark the express check-out area with signs, Dedicate the fastest printer to the express check-out area. Bundling numerous smaller things that arent selling well can make a more appealing package. This creates a smoother shopping experience for your guests - and that's a key difference between auctions that meet their goals and ones that miss it. you station the sale will directly determine how well the silent auction does. Requiring Guests To Register Credit Cards? IMPORTANT This can create a sense of excitement and urgency among bidders, leading to more active participation and higher fundraising outcomes. By choosing the right timing and location, promoting the event effectively, and evaluating and improving future auctions, you can ensure that your silent auction is a success and raises the funds you need for your organization. Nowwheres that coffee? Thank you to our clients and industry experts for recognizing us! How do I add a page asking bidders for donations? Promote the Event: Use a variety of channels to promote the silent auction, including social media trends, email newsletters, and event flyers. Increase font sizes, so bidders can read sheets from several feet away. Require each attendee to read and agree to the rules and regulations when they register. This will open the Bidder Registration dashboard. If you're using paper bid sheets (not mobile bidding), try to keep displays and bid sheets visually unified. Plus, well-designed baskets are more unique than physical items or gift certificates alone. If your organization would prefer to host a more . Participants have the opportunity to meet other passionate supporters and get caught up in a fun, competitive atmosphere as bidding wars ensue. - Scott Robertson, benefit auctioneer. Silent auctions can be run entirely online or in person, usually in conjunction with another fundraising event like a golf tournament or gala. If your nonprofit is hosting an auction fundraising event, its important to consider how to get participants excited about bidding on your most valuable auction items. Remember to click the "checkmark" icon to save after making changes in a settings section. Designing a charity auction catalog will help you do just that! And wed love to share them with you. Offer early auction access and pre-event bidding. If not, save space for other elements on the page. Do not we repeat DO NOT line the perimeter of the room with sale items. By finding ways to engage your guests (both through software and through your staff), youll be more likely to raise more and create long term relationships with those who attended. Try to set up a day before the event if you can, or several hours before the event if you cant, and designate certain volunteers to go to the store if any supplies have been forgotten. Dedicated silent auction website with online link for sharing. The day of your event can be stressful or easy depending on how much planning has gone into the set up of the silent auction. Update Ticket Details From My Account Page. Our service integrations save you time so you can focus on making a difference. The login page will open in a new tab. Reach out to local restaurants to see if theyll donate a gift card for your event. What to do After the AuctionHere are all the Templates I mention in the video:- FREE Silent Auction Planning Checklist: https://drive.google.com/file/d/1I-H_ZdtyqHqFqpoxHcUrJK2rLc6qJUzn/view?usp=sharing- Silent Auction Promotional Poster: https://www.etsy.com/ca/listing/1109282310/silent-auction-flyer-template-editable- Sponsorship Letter / Donation Request: https://www.etsy.com/ca/listing/1109906156/silent-auction-donation-sponsorship- Bid Sheet: https://www.etsy.com/ca/listing/1086964639/the-best-silent-auction-bid-sheet- Auction Item Description Sheet (in the bundle below)- 5-pack of Templates to plan a successful silent auction: https://www.etsy.com/ca/listing/1116120637/silent-auction-templates-bundle-50:00 - 0:37 - Introduction0:38 - 1:43 - How to Make a Plan for the Auction1:44 - 7:16 - How to Get Donations7:17 - 8:00 - How to Promote the Event8:01 - 10:47 - Setting up the Silent Auction10:48 - 12:08 - What to do After the Event At the conclusion of the bidding period, the highest listed bidder wins each item. two feet of space between items on tables. Part 1 Preparing for the Event Download Article 1 Recruit volunteers. Some other essential item information to include: Use the same headers on your bid sheets as your item displays (with the organization and event logos, mission statement and item number) for a consistent look throughout. Contact Information and Social Media 2019, How To Change Element Background Colors 2019. For in-person bidders. The check-in/check-out area should be located near electrical outlets as well as close to where attendees will enter and exit the building. Launch your silent auction site in minutes. 2004-2022 Northworld LLC. After planning many events over the years, this is my summary of the need-to-know information for planning a successful silent auction.
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